Club Rules

1. TITLE.

The name of the society shall be the Sunbeam Alpine Owners Club, hereafter referred to as the Club.

2. OBJECTS.

(a)  The preservation of the marque.

(b)  To further interest in motoring and motor sport.

(c)  To provide members with information, advice and assistance on matters connected with motoring and motor sport.

(d)  To watch the local administration of the laws and regulations affecting motoring and motor vehicles, and to report 
      any proposed local action or scheme to the Royal Automobile Club.

(e)  To promote motor competitions in accordance with the requirements of the MSA.
(f)  To arrange tours, lectures, discussions and social and other meetings.

(g)  To afford members such benefits and privileges as it may be possible to arrange.

3. CONSTITUTION.

Persons of not less than seventeen years of age shall be eligible for ordinary membership. Persons under that age may become joint members. The membership shall consist of: Honorary members, Ordinary members, Joint members and Life members.

4. MANAGEMENT.

The authority and responsibility for the transaction of the business of the Club and for its management shall be vested in a Committee which, in addition to the powers and authorities expressly conferred on it by these rules, may exercise all powers and do all acts in furtherance of the objects for which the Club is established, other than those hereby expressly directed or required to be exercised or done by the Club in General Meeting. All binding decisions made on the Club's behalf shall only be made at a Committee or General Meeting.

5. CLUB OFFICIALS.

These honorary positions shall be the President (which is a non-voting position), Chairman, Treasurer and Secretary.

6. COMMITTEE.

This shall consist of the Club Officials and such other Officers as the Committee shall deem necessary for the proper functioning of the Club. The Committee shall be elected at a General Meeting from the membership for such posts as fall vacant or are deemed necessary. Should the need arise the committee may appoint to any Committee post by co-opting from the membership. the appointment of a co-opted Committee Member shall be confirmed at the first Annual General Meeting thereafter. Each Committee post other than that of President shall be subject to re-election at the third Annual General Meeting following election or co-option or such earlier Annual General Meeting as may be agreed. Any elected or co-opted Committee member absent from more than two meetings per year without good reason may be deemed by the Committee to have resigned and may be deemed not to be eligible for re-election. Committee Members attendance records shall be made available at the Annual General Meeting.
 
7. MEETINGS OF COMMITTEE.
The Secretary, either of his own accord or by the direction of the Chairman, shall, unless otherwise agreed by all the Committee, give at least fourteen days notice of a meeting. A representative of each recognised area meeting may attend and participate in Committee meetings. All other Club members may attend and at the invitation of the acting Chairman may participate in Committee Meetings. A minimum of six persons defined in Rule 8 as entitled to vote shall form a quorum save where a Committee member holds more than one post. The successive Committee post or posts shall each count as half a person for quorum purposes. Where a Committee post is shared by more than one member they shall only count as one person for quorum purposes. Should the Club Officers present deem it necessary for the proper functioning of the Club, an inquorate meeting may conduct essential business and will be deemed to have acted in good faith. Any decisions made in such circumstances and actions taken as a result of such decisions shall be ratified at the first quorate Committee Meeting thereafter.

8. VOTING AT COMMITTEE MEETINGS.
Each Committee Member or representative of a recognised area present at a meeting of the Committee shall be entitled to exercise one vote. Other Club members present may not vote. Where a Committee Member holds more than one post he shall only exercise one vote. Where a Committee post is shared by more than one member they shall only exercise one vote between them. The Chairman or such person who may be deputising for him shall not vote except in the exercise of a casting vote even though he may hold another post. The Committee shall vote by ballot if any Member present so demands. No collective voting shall be allowed nor shall any proxy voting be accepted either individually or collectively.

9. DUTIES OF SECRETARY.
It shall be the duty of the Secretary to give notice of and attend in person or by deputy all official meetings of the Club and of the Committee, and to take minutes of the proceedings. Such minutes shall be recorded in a manner as agreed at the meeting and presented for confirmation at the following meeting. At least twenty-eight days notice of all Annual and Special General Meetings shall be given, but the non receipt of such notice by any Member shall not invalidate the proceedings.

10. BANKING.
All monies of the Club shall be banked by the Treasurer or with his knowledge. Club cheques must be signed by the Treasurer and countersigned by either the Chairman or Secretary.

11. ELECTION OF MEMBERS.
Applications of candidates for membership of the Club shall be submitted to the Membership Secretary who may, should he see fit, refer such application to the Committee. A vote by the Committee of one third or greater against any such application shall exclude that applicant from membership. Membership of the Club shall continue only for the period covered by the current subscription and membership (save for life and honorary memberships) shall be subject to renewal annually. All applications must be made by an individual in his own correct name and be signed by the said applicant personally. In the case of joint applications all applicants' names must be stated and the principal applicant must sign the application on their behalf, all agreeing thereby to be bound by the rules of the club.

12. AFFILIATED MEMBERSHIP.
Membership of any other club or organisation shall not entitle an applicant to affiliated membership, Honorary or otherwise, either free or at a reduced rate.

13. PAYMENT AND SUBSCRIPTIONS.
Membership runs from the first of October to the thirtieth of September, therefore membership fees are due on the first day of October every year. The onus for prompt payment of subscriptions lies with the member and, if a renewal of membership is not made, the club is under no obligation to issue reminders or keep adequate stock of Club magazines. No member whose subscription is in arrears shall be eligible to take part in any Club meeting or in any competitions promoted by the Club and the General Competition Rules of the RAC. Any member failing to renew within twelve months of their subscription becoming due shall have to re-apply for membership and shall not be entitled to retain their membership number.

14. RESIGNATION.
Any member ceasing, voluntarily or otherwise, to be a member of the Club shall thereafter cease to have any claim upon the property of the Club but shall remain liable for the payment of any debts due to the Club.

15 USE OF CLUB NAME AND ADDRESS.
Neither the name nor address of the Club shall be used by any member in connection with any trade, advertising or business or in connection with any legal proceedings without Committee approval.

16 HONORARY MEMBERS AND LIFE MEMBERS.
The Committee may elect as Honorary Members all Members of Royal families and any persons distinguished for their political, scientific, literary, industrial and administrative capacities or who have been distinguished in promoting the cause of motoring in general or of the Club in particular. From time to time the Club may decide at an Annual General Meeting thereof to operate a scheme whereby members may become Life Members by payment of a multiple of the then current subscription rate, such multiple to be agreed at a general meeting of the Club. The decision to operate or discontinue the operation of a life membership scheme shall only be taken at a general meeting of the Club in addition to which Life Membership may also be within the gift of the Membership at an Annual General Meeting upon the recommendation of any member.

17 EXPULSION OF MEMBERS.
It shall be the duty of the Committee, if at any time they shall be of the opinion that the interests of the Club so require, by letter to invite any Member to withdraw from the Club within a time specified in such letter and in default of such withdrawal to submit the question of his expulsion to a meeting of the Committee to be held within six weeks after the date of such letter. Members of the Committee shall be given at least 7 days notice that a question of withdrawal or expulsion is to be discussed at a meeting of the Committee. The member whose expulsion is under consideration shall be given at least seven days notice of such a meeting and shall be allowed to offer an explanation of his conduct verbally or in writing and if two-thirds of the members present shall thereupon vote for his expulsion he shall thereupon cease to be a member of the Club.

18. THE ANNUAL GENERAL MEETING.
The Annual General Meeting of the Club shall be held upon a date and at a time to be fixed by the Committee once during each membership year. Fifteen Members shall form a quorum. The Annual General Meeting shall 
(a) Receive from the Committee a full statement of accounts duly audited showing the receipts and expenditure for the previous complete membership 
(b) Receive from the Committee a report of the activities of the Club since the last Annual General Meeting. 
(c) Settle any remuneration for the officers of the Club and the Solicitor and Auditor
(d) Confirm by simple majority vote the appointment of any Official or Officer  co-opted by the Committee since the last Annual General Meeting and conduct an election for any Committee posts vacant or due for re-election. 
(e) Decide on any resolutions which may be duly submitted to the meeting as hereinafter provided.

19. SPECIAL GENERAL MEETING.  
Save as required under Rule 27, a Special General Meeting may be convened by twelve Members on a requisition to the Secretary (giving the Committee notice of same) stating the business for which the Special General Meeting is required. The Secretary shall then give notice thereof to the membership in accordance with Rule 9 save that the meeting shall take place not later than forty-two days thereafter. If notice of the meeting is not given by the Secretary to the membership within twenty-one days of the request to do so, the said twelve Members may convene the Special General Meeting and shall give notice to the membership in accordance with Rule 9. For this purpose the Committee shall be given notice and will make available an official of the Club to act as Secretary.

20.AGENDA.

When members wish a matter to be discussed at a General Meeting the text of such matter signed by at least two members shall be sent to the Secretary at least twenty-one days before the date of such meeting so that it may be included in the Agenda. A copy of the Agenda shall be sent to each member at least five days prior to the meeting but the fact that any member has not received a copy of the Agenda shall not invalidate the proceedings. No business which is not included in the Agenda shall be discussed at the meeting unless every member present is in favour thereof. The inclusion of "Any Other Business" as an agenda item shall not automatically allow discussion of unlimited additional business and may be curtailed by the Chairman of the meeting as he may see fit. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda then any other member shall be entitled to do so.

21. VOTING.

Every person with a right to be present at a General Meeting may exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 24, a majority of votes decides a resolution. At any General Meeting any twelve members may demand a poll and thereupon the Meeting shall be adjourned to a time and place to be named by the Chairman and a postal vote shall be taken of all Members of the Club. The decision of the members, as shown by such a postal vote, shall be reported to the adjourned meeting and shall be deemed to be the decision of such a meeting. The rules relating to collective voting and proxies shall apply as in Rule 8 hereof and postal voting shall only be allowed on proposals which have been published in advance. Postal votes must be received by the Secretary at least seventy two hours prior to the start of the meeting.

 

23. OBSERVANCES AND INTERPRETATION OF RULES.

Every member binds himself to abide by the Rules of the Club and also by any modifications thereof made in conformity with such Rules and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these Rules.

24. ALTERATION OF RULES.
Any alterations may be made to these Rules by a General Meeting provided:
(a)  that details of the proposed alteration or alterations are included in the notice of the General Meeting and
(b) that the resolution proposing such alteration is carried by two-thirds of those present and voting at such General Meeting or by two-thirds of those voting should a poll be demanded as provided for in Rule 21.

25.EVENTS.
All motor competitions promoted by the Club shall be held under the General Competition Rules of the Motor Sports Association and in accordance with any other requirements of the MSA. Any member convicted of an offence arising out of his being in charge of a motor vehicle in any Club event or on Club business shall thereupon be liable to expulsion from the Club under Rule 17. The Club shall not be liable for any loss or damage arising out of the use, by any person, of their vehicle or property on club business. Members are therefore reminded to make sure that adequate arrangements exist.

26. COPIES OF RULES.

Every member shall be furnished with a copy of the Club Rules on joining.

27. DISSOLUTION.
The Club may be dissolved by a Special General Meeting convened by direction of the Committee or on the requisition of the majority of the members. If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the Club and if there be any surplus assets on realisation these shall be disposed of at the discretion of the Committee.

  05/08/2008

14/11/2007

.

Free Counters